Making a Strong Prompt for Reports

• Why use Report Summary & Analysis?

• Tips and tricks for writing your prompt

• Frequently Asked Questions

Reports give you a bird's-eye view of all detected changes over a period of time. But when you're tracking dozens of pages, reading through every entry can be overwhelming. Turn on Report Summary & Analysis and our AI writes a summary tailored to your prompt, so you and your team can understand what happened at a glance.

Note: Reports are available on Business plans. Creating or editing a report requires an Editor or Admin role. See Creating Visualping Reports to get started.

Tip: Writing a prompt for individual alerts instead? See Making a Strong Prompt for Important Alerts.

Step 1:

When generating a report, turn on Report Summary & Analysis in the report settings.

Already generated a report? No problem. You can add or update the summary prompt any time from within the report itself. Click Edit next to the Custom Prompt tab, update your prompt, and click Generate to create a fresh summary.

Note: If you've changed the report's filters or date range, save the report first. Generate is unavailable while there are unsaved changes, and you can generate a new summary once every 2 minutes.

Step 2:

Give the AI some context about the kinds of pages in your report. This helps it understand what's relevant and what isn't.

For example: "This report covers competitor pricing pages and product listings. Summarize any price changes, new product launches, or availability updates."

Step 3:

Tell the AI which types of changes are most important to you, so it can prioritize them and call them out clearly in the summary.

For example: "Focus on any regulatory updates or policy changes. Flag anything that may require action from our compliance team."

You can also ask the AI to look for specific keywords: "Highlight any changes that include the words 'recall', 'safety warning', or 'mandatory update'."

Step 4:

If your report contains noise, such as footer updates, cookie banners, or other low-importance changes, tell the AI to leave those out so the summary stays focused.

Use words like "ignore", "exclude", or "disregard". For example: "Ignore any changes to navigation menus, footers, or cookie banners. Focus only on changes to main page content."

Step 5:

By default, the AI writes a paragraph-style summary. You can ask for a format that's easier to scan and act on:

1. Bulleted list: "Summarize the most important changes in a bulleted list, with one bullet per monitored page that had a significant change."

2. Table: "Present the changes in a table with three columns: Page Name, Change Summary, and Recommended Action."

3. Executive summary: "Write a 2–3 sentence executive summary of the most significant changes, followed by a bulleted list of notable findings."

4. Specific language: "The summary should be in French." By default, summaries are in English.

Note: Tables, lists, and links appear when you view the report in Visualping. In scheduled report emails, the summary is shown as plain text and shortened to about 500 characters, with a link to the full report. Put the most important information first so it's visible in the email.

Putting it all together, your prompt might look like this:

"This report covers government regulatory websites and public health agency pages. Summarize any policy changes, new guidelines, or enforcement notices. Highlight any mentions of 'recall', 'advisory', or 'effective date'. Ignore changes to navigation, headers, and footers. Present the summary as a bulleted list with one bullet per relevant page, followed by a one-sentence 'Action Required' note where applicable."

Up to 8,000 characters. Anything past that limit is cut off without a warning, so keep your most important instructions near the start.

Saving a report doesn't create a new summary, even if you changed the date range or filters. Click Generate after saving to update the summary.

For each monitor, the AI reads up to the 50 most recent changes in the report's date range. The report itself still lists every change, and the counts cover everything. For very long date ranges, try a shorter range to get a more detailed summary.

When a monitor has only one change in the report, Visualping shows a short description of that change instead of an AI summary.

If you are running into technical issues, reach out to our Support team at support@visualping.io. Include the report name, your prompt, and a screenshot so we can help faster.

• Creating Visualping Reports

• Navigating Reports

• Making a Strong Prompt for Important Alerts